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The Weidel Office Administrator will help to develop and manage the smooth operation and efficiency of the office. This position requires incredible attention to detail, and an innate desire to help others and make process flows more effective. The Office Administrator reports directly to the Office Manager and works with the Corporate team to maintain successful communication flow.  

RESPONSIBILITIES AND OBJECTIVES 

• Sales Agent Systems Onboarding & Support 
• Systems onboarding 
• Enter new Sales Agents into all applicable systems (phone roster, printer, mailbox, MLS, etc.) 
• Guide and assist Sales Agents with training and support: 

•  DocuSign Transaction Rooms, MoxiWorks, Profit Power, Hub, MLS, contracts, general office questions and all other relevant processes 
• Maintain and enforce Sales Agent floor schedule 
• Act as a backup when necessary and as determined with your Office Manager 
• Point of contact for Sales agents regarding support and training for technology, MLS, rentals, tenant screening, marketing, IT, office procedures, etc.  
• Foresight and thoughtfulness to escalate questions to appropriate department when needed, but remain point of contact to the Sales Agent 

• Office Management
• Welcome visitors and direct them to appropriate person 
• Take weekly inventory of supplies and proactively order and distribute as necessary from approved vendor: 
• Examples of supplies include office forms, office supplies, paper products, printer supplies and postage 
• Update and maintain office Show of Homes 

• Prepare and distribute commission bills to attorneys as needed 
• If applicable, disperse monthly commercial bills 
• Prepare commission disbursement sheets to Accounting 
• Coordinate a smooth transition of bills to Accounting 
• Maintain office files 

• Monitor and track weekly listing inventory 
• Work with Office Manager to ensure a clean, organized and upkept office 
• Monitor office machines and work with accounting to order repairs as necessary 
• Handle and support escrow responsibilities with the Office Manager 
• Handle cash, charges and reimbursements with the Office Manager 

• Inspect interior and exterior of office for repairs, cleaning, landscaping, lighting, signage, or other maintenance issues 
• If issue cannot be solved within the office, coordinate external solution with Corporate 
• Systems Maintenance 
• Perform monthly and quarterly systems audits 
• Perform miscellaneous reports and forms 

• Monthly production review in Profit Power 
• Update Skyslope and Profit Power to reflect all MLS changes such as listing withdrawals, extensions, expirations, and sale fall-throughs 
• Handle the integration and smooth transition of files into Profit Power  

REQUIRED QUALIFICATIONS 

• Demonstrated working knowledge of Microsoft Office systems, specifically Excel. 
• Exceptional understanding of written and verbal communication techniques 
• Astute attention to detail and task-oriented 
• Proven ability to learn and train technologies 
• Interpersonal and people skills: 

• Must be able to manage multiple projects while simultaneously meeting deadlines, managing, and inspiring the team 
• Be approachable and relatable with leadership inspiration and ability to learn from others 
• Ability to guide and coach people to become more efficient, accountable and autonomous 

Click Here To Apply Now

Click Here To Apply Now